City Recorder

Due to the coronavirus, City Hall is currently closed to the public. If filing by declaration, your candidate filing form and payment can be completed electronically. If filing by nomination petition, your candidate filing form can also be completed electronically. However, original signature sheets will need to be returned. If you prefer to file in-person, please contact me to make an appointment. I am available by phone at (503) 886-8436 or karak@happyvalleyor.gov. My normal business hours are Monday through Thursday 7:00 AM to 5:30 PM.


Are you interested in running for City Council? City Council positions two (2) and four (4) will be on the ballot for the November 3, 2020 General Election. Candidate packets are available on the website or from the City Recorder.

Elections for mayor and councilor positions are held bi-annually at the General Election in November. The Happy Valley City Council is comprised of a mayor and four (4) councilors. The elections are staggered so there is an overlapping of terms and never a time when all five (5) positions are elected at once.

In addition to attending and participating in the two council meetings held each month (first and third Tuesday evenings), council members also participate in a wide array of committees and meetings at the county and regional level. All positions are on a volunteer, unpaid basis though eligible expenses are reimbursable.

If you are interested in running for office, you must be a qualified elector under state law, have resided within the city limits of the City of Happy Valley for at least one year immediately preceding the date of election, and cannot be employed by the city.

Candidate filings must be submitted to the City Recorder no sooner than July 6th and no later than 5:00 PM on Tuesday, August 25, 2020. Additional deadlines and information can be found in the candidate packet. If you have any questions, please contact the City Recorder at (503) 783-3836 or via email at karak@happyvalleyor.gov.

Candidate Packet

The City Recorder is the City’s election Official and in that capacity is responsible for the filing of all City initiated ballot measures and candidate filings. The City of Happy Valley is an official ballot drop-off site, a convenience for many Happy Valley residents.


The City Recorder is the steward for the City’s most important documents including:

  • Ordinances
  • City Council Minutes
  • City Council Agendas
  • Audio City Council Recordings

Many of these documents are available online for all to view. However, you can submit a Public Records Request, and this information will be provided to you subject to the cost to reproduce the record.

A person or organization may request copies of public records as defined in ORS Chapter 192 and in the Oregon Attorney General’s Public Records and Meeting Manual.

City Liens

In accordance with ORS 93.643 the City is required to record certain liens in the County Clerk’s office or provide access by an online electronic medium. The City of Happy Valley contracts with the Net Asset Corporation to provide internet access to a system called Conduits. This is a fee based service that most subscribers such as title companies, escrow agents, financial institutions, and real estate professionals utilize in performing searches as part of real estate transactions.

The current lien search fee is $25.00 for each property search performed.

If you need one time, or infrequent searches, it is recommended that you contact a title company to perform the search for you.

In order to obtain access to Conduits please contact Net Assets Corporation at (541) 485-8876 or info@nassets.net. Prior to access approval all subscribers will be required to accept all terms of use and agree to pay the City of Happy Valley for all searches performed.

City Council Meetings

City Council meetings, with the exception of Executive Session, are open to the public. Meetings are held on the first and third Tuesdays of each month. Work sessions, if scheduled, begin at 6:00 pm and regular sessions begin at 7:00 pm. All meetings are held in the City Council Chambers.

City Buildings are closed to the public until further notice. More Information