Non-Residential & Commercial Submittal Guidelines

Engineering Division

Unless approved by the City Engineer electronic submittals are required and shall include the following:

• Plans in a PDF format which meet the criteria on the Engineering Division Plan Submittal Checklist.
• PDF copy of complete Engineering Division Plan Submittal Checklist
• Erosion Control Application Completed and signed by developer
• Site Development Application Completed and signed by developer
• Right of Way Permit Application Completed and signed by developer
• Plan review deposit per the engineering fee schedule.

Please note: Other submittals may be required such as those listed below.  You can submit these with your first submittal if you have them and/or are aware of the requirement; if not they may be requested later by the project engineer reviewing the plans.

• Traffic Report
• Storm Water Drainage Calculations
• Geotechnical Report
• Preliminary Access Report (Sight Distance)
• Pathway Design (if applicable)
• Engineer’s Construction Estimate

All submittals shall be sent to [email protected] and MUST include:

• Transmittal cover sheet detailing all items sent
• The project name and land use number on the transmittal
• The project name in the email subject line

If you want a more comprehensive list of submittal requirements you may find them in Chapter 2 of the Happy Valley Engineering Design Manual and Details or as part of the Engineering Plan Review Process & Application Packet. The Land Use Conditions of Approval may outline additional requirements for your specific project.

Building Division

Note: As of January 1, 2019, electronic submittals (PDF) will be required for all projects in the City of Happy Valley.  Happy Valley Building Division uses the State ePermitting program; please register at www.buildingpermits.oregon.gov.  Upon approval of construction plans, the Building Division may require additional printed copies of permitted plans.

A successful submittal will include the following:

1. Submit PDF of non-residential building elevations in color (for Planning approval)
2. A signed sign permit application for job site work and construction hours sign. (No Charge) This will be forwarded to the Planning Division
3. In addition to electronic submittal, please provide ONE full-size set of construction drawings (min 1/8” scale), to include specifications, calculations, and COMcheck compliance forms as required by OEESC Section 103.1 to include:

• Building envelope
• Window fenestration
• Mechanical

5. Permit applications and valuations will be required at submittal.
6. Mechanical, Electrical, Plumbing (MEP) and Fire & Alarm Systems are typically separate reviews. Plumbing, Mechanical and Fire & Alarm Systems to be submitted to Happy Valley for review and approval. Clackamas County will review electrical plans and COMchecks for permits. If plumbing, mechanical and fire system drawings are included with the architectural/structural drawings, please provide permit applications with fixture counts for the plumbing permit and valuation for the mechanical and fire sprinkler permits. Signed permit applications will be required prior to permit issuance.

• Mechanical application
• Plumbing application
• Structural Building application
• Sewer application

7. Plan review fees will be assessed after submittal is received.  Plan review will not be assigned until review fees have been collected.
8. Deferred submittals may be allowed and might include roof trusses, fire/ life safety, storefronts details, shelving, refrigeration manufacturer plans, fabricator/ shop drawings etc. A fee of $250.00 is required for each deferred submittal.

Permit Issuance

Once reviews have been completed for code compliance, a Building Permit Release Letter will be distributed to each division, to Water Environment Services (WES) and to other affected agencies for required signatures prior to permit issuance. After the letter has been signed, a pre-construction meeting will be scheduled with the stakeholders to review project details.